National Archives and Records Administration ARCHIVES TECHNICIAN in Pittsfield, Massachusetts

  • Duties

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Duties
Summary

This position is also being advertised under vacancy announcement JD10183063CJM for status candidates and candidates eligible under a special hiring authorities such as: Veterans Employment Opportunity Act (VEOA), Veterans Recruitment Appointment (VRA), Disabilities Program, etc.

This position is part of the PITTSFIELD FEDERAL RECORDS CENTER, National Archives and Records Administration. As an ARCHIVES TECHNICIAN, you will be performing various duties related to the delivery, transfer, reference, and disposition of records, and provides assistance to agency customers.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

Visit our Employee Gallery at www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information, visit: http://archives.gov/

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Responsibilities

As an ARCHIVES TECHNICIAN, GS-1421-5/6/7, your typical work assignments may include the following under supervision:

  • Assists the supervisor by working with and leading a group of employees who perform reference service, searching, shelving and relocation of records, and related activities. Performs reference service duties and prepares findings aids as required. Assigns work as instructed, and ensures a constant movement of work.
  • Provides training, technical assistance, and guidance on work methods and procedures. Conducts quality control audits. Analyzes work procedures and recommends effective solutions to problem situations or non-productive/ineffective methods. May be directed to accomplish space planning and analysis by recommending locations for new transfers. Prepares reports.
  • Serves as facility's contact point for day-to-day agency liaison with records officers and requesters by giving advice and technical assistance with reference and service matters.
  • Plans and coordinates truck deliveries and pickups in coordination with crew leaders and function chiefs as applicable, to facilitate the expeditious and correct shelving of records, within the prescribed time frame.
Travel Required

Not required

Supervisory status

No

Promotion Potential

7

  • #### Job family (Series)

1421 Archives Technician

  • Requirements

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Requirements
Conditions of Employment

Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualifications will be subject to verification.

The first part of the interview process for this position requires candidates to pass a physical ability test designed to measure the candidate's ability to perform the physical requirements of the job. The test requires carrying 50-pound boxes like those found on the job. It also requires bending, squatting, and walking to reach the boxes, in addition to climbing and balancing on a pulpit ladder up to 14 feet high. The weight capacity of the ladders is rated at 300 pounds.

Conditions of Employment:

  • Must be a U.S. Citizen or National.
  • Males born after 12/31/59 must be registered for Selective Service.
  • Background and/or Security Investigation required.
  • More jobs may be filled if additional vacancies occur within 90 days.
  • You will be required to serve a one-year probationary period.
  • Must be able to pass a physical abilities test.
Qualifications

You may qualify at the GS-05 level, if you fulfill one of the following qualification requirements:

A. Participation in a 4-year course of study leading to a Bachelor's degree in any field from an accredited or pre-accredited college or university; OR B. At least 3 years of progressively responsible general experience, 1 year of which was equivalent to at least the GS-04 level in Federal service, that demonstrates the ability to perform records center activities such as reference service, transfer and disposition; and utilizing information technology applications; OR C. A combination of education and experience as listed above.

You may qualify at the GS-06 level, if you fulfill one of the following qualification requirements:

One year of which was equivalent to at least the GS-05 level in Federal service, that demonstrates the ability to perform records center activities such as reference service, transfer, disposition, space management, and quality audit; utilizing information technology applications; providing technical assistance, guidance and training to others; and preparing statistical and/or quality audit reports.

You may qualify at the GS-07 level, if you fulfill one of the following qualification requirements:

A. Completion of a 4-year course of study leading to a bachelor's degree in a field of study that demonstrates the competencies required by this position with either (1) a grade point average (GPA) of 3.0 based on a 4.0 scale; (2) a 3.5 GPA based on a 4.0 scale for all required courses completed in a qualifying major field of study at either the time of application or during the last two years of your undergraduate curriculum; (3) class standing of upper third of the graduating class in the college, university, or a major subdivision of the college; or, (4) membership in a National Scholastic Honor Society certified by the Association of College Honor Societies, excluding freshman honor societies; OR B. One full year of graduate level education in an accredited or pre-accredited college or university in one of the following related fields: library or archival science, history, American civilization, economics, political science, public administration, or government. The education must demonstrate the competencies necessary to do the work of the position; OR C. One year of specialized experience equivalent to the GS-06 grade level in the Federal service that demonstrates your ability to independently perform or oversee records center activities such as reference service, transfer, disposition, description, space management, and quality audit; utilizing information technology applications; providing technical assistance, guidance and training to others; preparing recommendations for procedural improvements; and preparing statistical and/or quality audit reports; OR D. A combination of education and experience as listed above.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

Bargaining Unit:This position is in the AFGE bargaining unit.

Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility (The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable). If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see Veteran's Information Page, USAJOBS - Veterans

Schedule A Hiring/Appointing Authority: This is a special hiring authority under 5 CFR ยง 213.3102 (u) that covers applicants with cognitive developmental disabilities, severe physical disabilities, or psychiatric disabilities. In order to be considered under this special hiring authority applicants need to provide proof of disability and job readiness certification. The proof of disability and job readiness certification can be provided by the following: 1) a statement or letter from a licensed physician or medical professional issued on their office letterhead; 2) statement, record or letter from a Federal government agency that issues or provides disability benefits; 3) statement, record or letter from a State Vocational Rehabilitation Agency counselor; or 4) certification from a licensed private Vocational Rehabilitation or other Counselor that issues or provides disability benefits. For more information on noncompetitive appointment authority eligibility requirements: Persons with Disabilities-Schedule A

Interagency Career Transition Assistance Program (ICTAP) or the Agency Career Transition Assistance Program (CTAP): If you are a displaced Federal employee, you may be eligible under the ICTAP or CTAP guidelines to apply for special selection consideration. You must meet minimum qualifications, including selective factors, experience, and education requirements (if applicable), and be rated well-qualified for the position (i.e., receive a score of 85 or above based on your responses to the Occupational Questionnaire). You must provide a copy of your written notification of ICTAP or CTAP eligibility or a copy of your separation personnel action form with your application or an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. For more information visit: http://www.opm.gov/rif/employeeguides/careertransition.asp.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

  • Communication
  • Customer Service
  • Maintains Files and Records
  • Manages Records Lifecycle
  • Performs Reference Services
  • Problem Solving
  • Utilizes Computer Technology

For Competitive/All U.S. Citizens - Based on the information you provided in your application package, you will be assigned to one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration. Qualified veterans are placed ahead of non-veterans within each category. Qualified veterans with a service connected disability of 10% or more are placed ahead of non-veterans in the best qualified category.

For Non Competitive Applicants (see the Other Information section for more details on Schedule A Hiring/Appointment Authority) - If you meet the qualification requirements based on your online application, you will be referred to the selecting official for further review.

NOTE: If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted. Please follow all instructions carefully. Errors or omissions may affect your rating.

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Background checks and security clearance
Security clearance

Not Applicable

  • Required Documents

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Required Documents

To apply for this position, you must submit a complete Application Package which includes: 1. Your resume, showing Job title, series and grade (if Federal), duties, hours worked per week, starting and ending dates of employment (month and year), and salary. 2. Other supporting documents:

  • College transcript(s), if qualifying based on education or if required by the position. (Prior to appointment, an official college transcript will be required.)
  • Responses to Assessment Questionnaire.
  • Veterans Preference documentation (DD-214 - Member 4 copyor other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate).
  • Persons with disabilities and others who are eligible for appointment under special appointing authorities (e.g., service with the Government Accountability Office {GAO}, Peace Corps, etc.) should indicate the type of appointment on your application and provide supporting documentation as provided by that authority.
  • Copies of a certification from the armed forces stating/certifying that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date the certification is submitted.
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

A complete application package must be submitted by 11:59 PM (EST) on 04/27/2018 to receive consideration.

  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  • Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://login.usajobs.gov/Account/Login); all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact Crystal Johnson at crystal.johnson@nara.gov or (301) 837-1894 to obtain an alternative application.

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Agency contact information
Crystal Johnson
Phone

(301) 837-1894

Email

crystal.johnson@nara.gov

Address

AGENCY SERVICES 8601 Adelphi Road Suite 5100 College Park, MD US

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Next steps

Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/496804600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 04/16/2018 to 04/27/2018

Salary: $33,394 to $53,773 per year

Pay scale & grade: GS 5 - 7

Work schedule: Full-Time

Appointment type: Permanent